5 Common Fire Risk Assessment Mistakes and How to Avoid Them

Fire risk assessments are a legal requirement under the Regulatory Reform (Fire Safety) Order 2005, yet many responsible persons fall into common traps that can leave buildings vulnerable and expose them to enforcement action. Here are the five most frequent mistakes and how to avoid them.

1. Treating the Assessment as a One-Off Exercise

A fire risk assessment is not a document you commission once and file away. It must be reviewed regularly, at least annually, and whenever there are significant changes to the building, its use, or its occupants. Set calendar reminders and build reviews into your management schedule.

2. Failing to Identify All Fire Hazards

Many assessments focus on obvious risks like electrical equipment and heating systems but overlook less visible hazards. Arson risk, cooking facilities in communal areas, lithium-ion battery storage, and accumulation of combustible materials in service cupboards are frequently missed. A thorough walkround of every accessible area is essential.

3. Inadequate Documentation of Findings

If your building has five or more occupants, the significant findings of your fire risk assessment must be recorded. Even for smaller premises, documentation is best practice. Record not just the hazards identified but also the action taken, the person responsible, and the target completion date for each recommendation.

4. Ignoring the Needs of Vulnerable Occupants

Personal Emergency Evacuation Plans (PEEPs) must be prepared for anyone who may need assistance evacuating. This includes people with mobility impairments, sensory disabilities, cognitive conditions, and temporary injuries. Failing to plan for these individuals is both a legal and moral failing.

5. Not Acting on Recommendations

An assessment is only as good as the actions that follow. Prioritise recommendations by risk level and implement high-priority items immediately. Track progress using a compliance management tool and keep evidence of completed actions. This demonstrates due diligence should an incident or inspection occur.

By avoiding these common pitfalls, responsible persons can significantly improve the fire safety of their buildings and reduce their legal exposure. If you need help finding a qualified fire risk assessor, browse INFIRISK's professional directory.